Set-up measures
Set-up measures
In the final phase, the ideas are translated into concrete measures and eventually scheduled and assigned to task managers.
Specifying measures
The sketched ToDos and brief descriptions are converted into a "project charter." Smaller initiatives are formulated more informally as tasks, while larger ones are outlined in a comprehensive project charter. In each case, the need for action, system structures, and leverage points, as well as the short- and long-term (un)intended consequences, should be clear, regardless of the initiative's scope.
Exploiting the needs for action
Describe the need for action with the following attributes:
- Initial situation
This description encompasses aspects such as conditions, actors, historical background, status quo of deliverables and structures, as well as relevant data and facts.
- Problem/goal specification
The problem/goal specification includes a description of circumstances that are perceived as difficult or problematic and require modification.
- Leverage points
Possible leverage points are utilized when minimal impulses result in a maximum change in the system's behavior and states.
Ultimately, the most pressing needs for action are addressed.
Finalize measures
The finalized measures answer the following questions: What needs to be done? What are the results? What are the consequences? What premises need to be considered?
- Activities
The activities include all measures that remedy existing and foreseeable deficiencies and ensure risk prevention and potentials.
- Results
Outcomes can be ideas, concepts, products, or completed services with the required quality.
- Consequences
Effects are events, states, and implications resulting from activities and their outcomes. Short-, medium-, and long-term, as well as (un)intended consequences are considered.
- Premises
Premises are prerequisites, assumptions, or conditions that represent the boundaries for eliminating the pressure for action and must be reckoned with during implementation.
Review results
The finalized measures are examined for their positive and negative effects beyond their scope. This check considers the consequences on the following aspects to avoid unintended consequences.
- Building blocks of the business
The aim is to visualize the effects on the self-image, business model, and strategy. How do the needs for action influence the business?
- Exec(utives/utors)
The readiness of the executive board, management, employees, and partners to get involved and support the initiatives should be anticipated to identify potential resistance at an early stage.
- Environment
The environment includes everything that does not belong to the system. It includes political, economic, social, technological, legal, and ecological influences that may arise.
The measure should be sufficiently specific so that it can now be initiated.
Initiate
measures
Depending on their scope, measures are implemented as
a program, initiative, project, action, or any other undertaking. After the
delegation of the task, the measures form the basis for Project management.
Finalize project charter
In this step, the project charter is derived from the measures that have been formulated, prioritized, and evaluated. The description includes the following aspects:
· Title
· Purpose and aim of the measure
· Brief description
· Time frame
· Resources
· Risks
· Premises
· Benefit
Next steps
The following steps should be agreed upon after the
project charter is completed. It includes the specific dates and project
members.
Please note: Doing the
right thing right means that measures that do not contribute any benefit to the
main objective and, therefore, waste resources should not be pursued any
further.